Title
A resolution approving and authorizing the Mayor to execute a revised amendment to an Intergovernmental Agreement with the Colorado Department of Transportation (CDOT) regarding funding for the Woodmen Road Widening Project
Presenter:
Mike Chaves, P.E., CIP Engineering Manager
Body
Summary:
In April, 2016, City Council approved an IGA Amendment (Amendment) from CDOT and the Federal Highway Administration (FHWA) requesting to move $6.3M of funding for the Woodmen Road Widening Project from the original contract and to add approximately $1.0M in 2016 TIP funding to the contract for funding Woodmen Road Phase 2 construction. Subsequent to the approval, CDOT requested a change of the Construction Phase funds from $10,393,248 to $10,559,548. That allocation change is the only change to the IGA Amendment from the one approved in April.
This revision to the Amendment requires City Council approval of the attached resolution approving the revised Amendment authorizing the Mayor to execute the revised Amendment with CDOT, Amendment No. 1 to Original Contract CMS No. 14 HA2 66003, Project # STU M240-148 (19450)), attached as Exhibit A and authorizing the Mayor to execute any subsequent amendments to the IGA that do not increase or decrease the amount of CDOT funding for the Project or expand or decrease the scope of the Project.
Previous Council Action:
• Ordinance No. 00-24: On February 22, 2000, City Council approved funding in the amount of $1,788,134 ($312,816 Local, $1,475,318 Federal) for the widening of Woodmen Road from I-25 to Lexington.
• Ordinance No. 02-193: On November 12, 2002, City Council approved increased funding in the amount of $5,245,266 ($903,759 Local, $4,341,507 Federal) for the widening of Woodmen Road from I-25 to Powers Boulevard, bringing the total to $7,033,400.
• Ordinance No. 04-97: On June 22, 2004, City Council approved increased funding in the amount of $2,774,000 ($477,405 Local, $2,296,595 Federal) for the widening of Woodmen Road from I-25 to Powers Boulevard, bringing the total to $9,807,400.
• Ordinance No. 05-65: On April 26, 2005, City Council approved increased funding in the amount of $3,028,000 ($521,119 Local, $2,506,881 Federal) for the widening of Woodmen Road from I-25 to Powers Boulevard, bringing the total to $12,835,400.
• Ordinance No. 06-61: On April 11, 2006, City Council approved increased funding in the amount of $2,704,000 ($530,465 Local, $2,173,535 Federal) for the widening of Woodmen Road from I-25 to Powers Boulevard, bringing the total to $15,539,400.
• Ordinance No. 09-11: On January 13, 2009, City Council approved increased funding in the amount of $9,772,983 ($1,618,931 Local, $8,091,052 Federal) for the widening of Woodmen Road from I-25 to Powers Boulevard, bringing the total to $25,312,383.
• Resolution No. 91-10: On June 8, 2010, City Council approved increased funding in the amount of $2,948,157 ($505,852 Local, $2,442,305 Federal) for the widening of Woodmen Road from I-25 to Powers Boulevard, bringing the total to $28,260,540.
• Resolution No. 109-11: On June 28, 2011, City Council approved increased funding in the amount of $6,338,562 ($6,338,562 Federal), bringing the total to $34,599,102.
• Resolution No. 77-12: On June 12, 2012, City Council approved increased funding in the amount of $4,776,600 ($4,776,600 Federal), bringing the total to $39,365,700.
• Resolution No. 4-14: On January 28, 2014, City Council approved increased funding in the amount of $3,602,052 ($2,982,139 Federal) for Project #STU M240-046 (12717).
• Resolution No. 42-14: On May 13, 2014, City Council approved moving $4,950,133 ($4,098,215 Federal) from Project #STU M240-046 (12717) to a new contract for Project #STU M240-148 (19450).
• Resolution No. 44-16: On May 13, 2016, City Council approved Amendment #1 to the IGA for Project #STU M240-148 (19450) (prior to the revision presented in this item).
Background:
In 2014, City Council authorized the Mayor to execute an IGA (Contract CMS No. HA2 66003, Project # STU M240-148 (19450)) (“IGA”) with CDOT regarding funding of the Woodmen Road Widening Project (“Project”). Earlier this year, CDOT and the Federal Highway Administration requested an amendment to the IGA to increase funding for the Project and to move funding from the right of way and design phases of the Project to the Construction Phase of the Project. City Council approved the IGA amendment by Resolution 44-16. Subsequent to City Council’s approval of the amendment and prior to the execution of the amendment by CDOT, CDOT requested a change to the amendment. CDOT’s change to the amendment is an increase in the amount of funds to be encumbered for the construction phase of the Project.
The City’s Public Works Department requests that City Council approve the Amendment to the IGA, as revised, and authorize the Mayor to execute the Amendment and any subsequent amendments to the IGA that do not increase or decrease the amount of CDOT funding for the Project or expand or decrease the scope of the Project. The cost share for the Project continues to be 82.79% federal funds and 17.21% local funds. All funds have been appropriated.
The Project supports the City’s strategic goal relating to investing in infrastructure.
Financial Implications:
This is not a request for additional funding and all Project funding has already been appropriated. The proposed Resolution approves an Amendment to the IGA that simply designates a portion of previously approved funding for the construction phase of the Project.
Board/Commission Recommendation:
Inclusion of the Woodmen Road Widening Project in the Transportation Improvement Plan (TIP) was approved in previous years by the Pikes Peak Area Council of Governments (PPACG) Board.
Stakeholder Process:
N/A
Alternatives:
N/A
Recommended Action
Proposed Motion:
Motion to approve the Resolution.
Summary of Ordinance Language
N/A