Title
Ordinance No. 19-1 adopting revised Procurement Rules and Regulations for the City of Colorado Springs
Presenter:
Nicole Spindler, Procurement Services Manager
Bret Waters, Deputy Chief of Staff
Body
Summary:
One of the City's major strategic goals is to "Make it easy to do business with the City." Many firms do business with the City by bidding on products or services needed by the City to complete projects. These firms rely on clear, complete, and consistently applied rules and regulations to make the bidding process efficient and easy to participate in. The Institute for Public Procurement outlines several characteristics of an effective procurement policy manual, including that it "...clearly defines authority, responsibility, and establishes guidelines for the organization and the procurement professional to follow when carrying out their responsibilities."
The City's Procurement Services Division (PSD) staff (currently 6 employees) was dramatically reduced in 2009 due to the economic downturn and subsequent budget constraints. Certain rules and processes were adjusted to accommodate staff reductions. In 2010, the City's voters approved a change in the form of government which required that procurement rules and regulations be adjusted to fit the Mayor-Council form of government, as reflected in the City Charter. The rules and regulations were last updated in early 2011, and since then, a number of updates, corrections, clarifications and policy changes have become necessary to meet the City's current strategic goals and to conform with industry best practices and advances in technology. Those changes are incorporated in this proposal.
Previous Council Action:
City Council approved Ordinance 11-5, adopting revisions to the City's Procurement Rules & Regulations, in January 2011. The changes at that time involved primarily updates relating to the change in the City's form of government. Prior to the change in the form of government, ...
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