Title
Ordinance No. 17-32 amending Ordinance No. 16-116 (2017 Appropriation Ordinance) for a supplemental appropriation to the Conservation Trust Fund (CTF) Fund in the amount of $570,000 for high-priority projects
Presenter:
Karen Palus, Director of Parks, Recreation and Cultural Services
Kurt Schroeder, Parks Operations Manager
Body
Summary:
The attached Ordinance is a supplemental appropriation to reduce the backlog of tennis court resurfacing projects, playground resurfacing projects, to address capital project budget shortfalls and to address several immediate health and safety issues at Park facilities.
Previous Council Action:
On November 27, 2016, City Council approved the 2017 Budget per Ordinance No. 16-116, which included the appropriation for the Conservation Trust Fund.
On February 27, 2017, City Council received a presentation providing an Overview of Supplemental Appropriations Requests to be introduced at the March 13th City Council Work Session.
Background:
The projected revenues for the 2016 Conservation Trust Fund (CTF) budget was forecast to be $4,070,800 and the 2016 CTF budget was created and approved by City Council accordingly. The 2016 Capital Improvements Budget (CIP) for the department was initially presented to the Parks and Recreation Advisory Board on May 12, 2016 and approved by the Board on June 9, 2016. In the presentation a list of Additional Unfunded Priority Projects was presented and listed a wide variety of CIP and deferred maintenance facility needs. The list included tennis court resurfacing in the amount of $750,000 and playground renovations in the amount of $350,000. Other immediate needs have arisen since that time that are attributable to health and safety issues, ADA issues, and capital project budget shortfalls that have occurred due to the significant inflation of construction costs.
Actual revenue in 2016 exceeded the revenue budget by almost $900,000, mainly due to a much larger than expected third quarter payment.
With these available dollars it is proposed that they be appropriated to reduce the backlog of tennis court resurfacing projects, playground resurfacing projects, to address capital project budget shortfalls and to address several immediate health and safety issues at our facilities. The projects and operating to be included would be:
$ 70,000 Sinton Trail Project - complete the 2D approved Sinton trail reconstruction project that has been impacted by escalating construction costs
$ 70,000 Sertich Repairs Project - replace the rubber floor surfacing within Sertich Ice Center that has deteriorated to a point of being unsafe
$ 32,000 Tennis Court Replacement Project - tennis court resurfacing at Grant, Sandstone and Cottonwood Parks
$ 90,000 Vehicle Replacement operating account - replace Sertich Ice Center Zamboni that has become a safety issue for the operator
$ 45,000 Park ADA Improvements Project - correct drainage in the Meadows Park Community Center parking lot that is affecting ADA access to the center
$ 263,000 Playground Renovation Project - playground safety surfacing including expanding the original project at the Polly Wog playground at Memorial Park, and replacing surfacing at Wilson Ranch Park and Explorer Park
$ 570,000 Total Requested
Financial Implications:
Completion of the Sinton Trail reconstruction and installation of the playground surfacing will reduce ongoing maintenance labor costs and reduce potential City liability. Replacement of the Sertich floor surfacing and correcting the ADA issue at Meadows Park Community will limit potential City liability at those sites.
The supplemental appropriation increases the 2017 Conservation Trust Fund (CTF) expense budget by $570,000 and does not affect the General Fund balance. The source of these funds is the 2016 ending CTF fund balance which increased due to 2016 revenue collected in excess of the 2016 budget. After this supplemental appropriation there is approximately $392,000, or 9.0%, remaining in the available fund balance.
Board/Commission Recommendation:
The Parks and Recreation Advisory Board heard this item on February 9, 2017, and recommended approval.
Stakeholder Process:
N/A
Alternatives:
Allow the available dollars to remain in fund balance.
Proposed Motion:
Move approval of the attached ordinance approving a supplemental appropriation to the Conservation Trust Fund.
Summary of Ordinance Language
An ordinance amending Ordinance No. 16-116 (2017 Appropriation Ordinance) for a supplemental appropriation to the Conservation Trust Fund (CTF) in the amount of $570,000 for high-priority projects