Title
A Resolution approving and authorizing an Intergovernmental Agreement (IGA) between the City of Colorado Springs and the Colorado Department of Transportation (CDOT) in an amount not to exceed $680,000 for the Circle Drive Bridge Damage Repair Project; and to approve the transfer of $225,000 from the grants pool to a new project account for the Circle Drive Bridge Damage Repair Project.
Body
From:
Steve Cox, Chief of Staff
Dave Lethbridge, Interim Public Works Director
Summary:
The proposed resolution is presented for City Council approval to authorize the Mayor to execute and administer the attached Intergovernmental Agreement (IGA) between the City and CDOT. The executed resolution is required as an attachment to the IGA. Any amendments that would increase or decrease the amount of the anticipated funding or expand or decrease the project scope must be approved by City Council resolution. This IGA provides Federal Highway Administration (FHWA) Emergency Relief Program funding in an amount not to exceed $680,000 for the Circle Drive Bridge Damage Repair Project (South Circle Drive over Fountain Creek).
In order to meet the timeline required by the FHWA, funding was provided by the Pikes Peak Rural Transportation Authority (PPRTA) to complete the work. The project is now complete at a total cost of $225,000. The FHWA funds will be used to reimburse PPRTA.
The City was not awarded $680,000 in funds for this project but CDOT issued the contract with a not-to-exceed upper limit of funding based on the initial project repair estimate. There are no residual funds that can be spent on another project.
Previous Council Action:
City Council passed Ordinance No. 13-77 (2014 Appropriation Ordinance), which authorized appropriation of $30,000,000 to the Grants Fund for the 2014 grants pool.
Background:
The Circle Drive bridges over Fountain Creek were damaged during the September 2013 flooding. FHWA funding became available following Presidential Declaration and Governor Order for Emergency Relief Program for Federal-Aid Highways. CDOT administers these FHWA funds. The FHWA funding included a tight timeline so PPRTA funding was used to perform the project. The project is complete with a total cost of $225,000. The FHWA funds will be used to reimburse the PPRTA.
Financial Implications:
Per Ordinance No. 13-77 (2014 Appropriation Ordinance), $30,000,000 was appropriated for anticipated grants to be awarded in 2014. With approval of this resolution and upon receipt of fully executed IGA between CDOT and the City of Colorado Springs, the Finance Department will move $225,000 from the $30,000,000 approved grants pool budget to this specific grant project.
Board/Commission Recommendation:
At its meeting on February 12, 2014, the PPRTA board approved using PPRTA funds to make the emergency repairs with the understanding that it would be reimbursed with the FHWA grant funds.
Stakeholder Process:
N/A
Alternatives:
N/A
Recommended Action
Proposed Motion:
Motion to approve the attached resolution.
Ordinance Language
N/A