Title:
A resolution approving and authorizing the Mayor to execute an amendment to an Intergovernmental Agreement with the Colorado Department of Transportation (CDOT) regarding funding for the Woodmen Road Widening Project
Presenter:
Mike Chaves, P.E. Engineering Manager
Body
Summary:
CDOT and the Federal Highway Administration (FHWA) are requesting to move $6.3M of funding for the Woodmen Road Widening Project from the original contract and to add approximately $1.0M in 2016 TIP funding to the contract for funding Woodmen Road Phase 2 construction. This amendment requires City Council approval of the attached resolution approving the amendment authorizing the Mayor to execute the following amendment with CDOT:
1. Amendment No. 1 to Original Contract CMS No. 14 HA2 66003, Project # STU M240-148 (19450)), is attached.
Amendment No. 1 moves $6,290,529 from the original contract (Project #STU M240-046 (12717)) and adds $966,300 of new 2016 money to the contract (Project # STU M240-148 (19450)). Amendment No. 1 also moves money remaining in the ROW and Design Phases to the Construction Phase of the project.
Previous Council Action:
• Ordinance No. 00-24: On February 22, 2000, City Council approved funding in the amount of $1,788,134 ($312,816 Local, $1,475,318 Federal) for the widening of Woodmen Road from I-25 to Lexington.
• Ordinance No. 02-193: On November 12, 2002, City Council approved increased funding in the amount of $5,245,266 ($903,759 Local, $4,341,507 Federal) for the widening of Woodmen Road from I-25 to Powers Boulevard, bringing the total to $7,033,400.
• Ordinance No. 04-97: On June 22, 2004, City Council approved increased funding in the amount of $2,774,000 ($477,405 Local, $2,296,595 Federal) for the widening of Woodmen Road from I-25 to Powers Boulevard, bringing the total to $9,807,400.
• Ordinance No. 05-65: On April 26, 2005, City Council approved increased funding in the amount of $3,028,000 ($521,119 Local, $2,506,881 Federal) for the widening of Woodmen Road from I-25 to Powers Boulevard, bringing the total to $12,835,400.
• Ordinance No. 06-61: On April 11, 2006, City Council approved increased funding in the amount of $2,704,000 ($530,465 Local, $2,173,535 Federal) for the widening of Woodmen Road from I-25 to Powers Boulevard, bringing the total to $15,539,400.
• Ordinance No. 09-11: On January 13, 2009, City Council approved increased funding in the amount of $9,772,983 ($1,618,931 Local, $8,091,052 Federal) for the widening of Woodmen Road from I-25 to Powers Boulevard, bringing the total to $25,312,383.
• Resolution No. 91-10: On June 8, 2010, City Council approved increased funding in the amount of $2,948,157 ($505,852 Local, $2,442,305 Federal) for the widening of Woodmen Road from I-25 to Powers Boulevard, bringing the total to $28,260,540.
• Resolution No. 109-11: On June 28, 2011, City Council approved increased funding in the amount of $6,338,562 ($6,338,562 Federal), bringing the total to $34,599,102.
• Resolution No. 77-12: On June 12, 2012, City Council approved increased funding in the amount of $4,776,600 ($4,776,600 Federal), bringing the total to $39,365,700.
• Resolution No. 4-14: On January 28, 2014, City Council approved increased funding in the amount of $3,602,052 ($2,982,139 Federal) for Project #STU M240-046 (12717).
• Resolution No. 42-14: On May 13, 2014, City Council approved moving $4,950,133 ($4,098,215 Federal) from Project #STU M240-046 (12717) to a new contract for Project #STU M240-148 (19450).
Background:
The proposed resolution is a required attachment to the CDOT IGA. Public Works requests that City Council approve the amendment to the CDOT IGA and authorize the Mayor to execute the Amendment. The cost share for the project continues to be 82.79% federal funds and 17.21% local funds.
Bids were open on April 14. To award a construction contract and issue a “Notice to Proceed” (NTP) to the contractor, two steps need to be completed:
1. The PPRTA Board must approve the contract at the May 11, 2016 board meeting.
2. Amendment 1 of this IGA must be executed in order for CDOT to authorize start of construction. Upon mayoral signature the amendment goes to CDOT for final signatures which could take up to 30 to 45 days.
If the resolution goes to the May 10th formal council meeting, it could be mid-June before a NTP is issued. Approval at the April 26 meeting increases the likelihood that a NTP could be issued by late May. An 18 month construction schedule is planned to avoid paving in winter months. Additionally, a major water line relocation connection must be made in a 5 day window in January or February; an early start this year helps ensure that there is adequate time to complete all needed work to prepare for this task. Staff is requesting an abbreviated schedule for approval of this item to help meet the start and completion of the project within our target schedule.
The project supports the City’s strategic goal of investing in infrastructure.
Financial Implications:
There is an increase in total funding to the Woodmen Road Widening Project of approximately $1.0M as a result of the proposed resolution. Moving the remaining $6.3M is at the request of CDOT and the FHWA in order to close out the old grant number and put all unspent moneys into the new grant number. The funds are itemized below:
Project #STU M240-046 (12717) transfers to Project #STU M240-148 (19450)
City Metro funds from 2013 = $3,602,052
Move remaining unspent funds = $2,688,477
Project #STU M240-148 (19450)
Additional funding from 2016 = $966,300
Amendment #1 Total = $7,256,829
Board/Commission Recommendation:
Inclusion of the Woodmen Road Widening Project in the Transportation Improvement Plan (TIP) was approved in previous years by the Pikes Peak Area Council of Governments (PPACG) Board
Stakeholder Process:
N/A
Alternatives:
N/A
Recommended Action
Proposed Motion:
Motion to approve the attached resolution.
Summary of Ordinance Language:
N/A